Neopost UK is a market leader in business communications equipment and software. It employs around 450 people across sales, finance, marketing and customer service. Records of current and past employees and applicants are managed by Neopost UK’s HR department.

Neopost HR wanted to save space and improve security and efficiency by digitising its personnel files.

A searchable electronic document management system will give HR personnel simultaneous and secure access to files with special category data restricted through access rights.

A back-scan of employee files crates a single, centralised record for each employee. The web-based document management system FileStore gives HR personnel the ability to securely view, search and retrieve files as and when they need to and to scan in new information to keep the document repository up to date.