New Look selects Data Capture Solutions for HR document management

04/14/2016

New Look – one of the largest fashion retail stores in the UK selected DCS (a Neopost company) to digitise their employee records. New Look stored employee records as paper files across their 650 stores and it was an expensive task to search, access and update employee files. 

New Look – one of the largest fashion retail stores in the UK selected DCS (a Neopost company) to digitise their employee records. New Look stored employee records as paper files across their 650 stores and it was an expensive task to search, access and update employee files. The need for digitising employee files was imminent so they could access files from a centralised online system, get alerts for any missing documents and tighten control for compliance and data protection.

The HR document management solution is now live and is used by over 60 team members of New Look HR team. The project has been completed in two phases where in the first phase DCS back-scanned all existing employee files. The employee files were securely delivered to DCS for scanning and will be securely destroyed after a safe duration of time. In the second phase DCS configured FileStore - its proprietary document management system to store, access and update employee documents that were back-scanned plus manage new files being scanned into it. Contextual training has also been provided to New Look users and they find the system really easy to use.

The project was completed on time and on budget. New look is very happy with the system:

“It is great to have the information we need on our fingertips and we can be safe and secure in knowing that we are fully complaint in maintaining our personnel files” – HR project manager, New Look.

Do you have a similar requirement for digitising your employee records? Get in touch with Neopost to book a free audit of your HR files. 

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