Share on :
No matter what market your business operates in, manually storing documents and paperwork can feel like a never-ending task. But in addition to being an increasingly costly burden, traditional document management methods can cause efficiency issues throughout your business.
Manual document storage and retrieval processes can erode profit margins – so ridding yourselves of ageing filing cabinets can help you shed a lot more than just an office eye-sore.
In an increasingly digital age, paper documents now represent the Achilles heel of the modern office environment. But although many businesses will be accustomed to ranks of filing cabinets and towers of paperwork, when does document management start to become a problem you simply can’t ignore?
It’s easy to view document storage as part and parcel of everyday life. But try to think beyond the obvious inconvenience – manual document processes can affect the efficiency of your company in a wide variety of ways:
It’s the hidden costs of manual document storage that are harder to see, which can really detriment businesses. As well as the physical costs of stockpiling paper documents, the effect on workflow can be severe.
As well as hampering the ability to react to external requests, consider the way your business communicates internally.
Unorganised documents can slow down inter-departmental communications, with insightful information often left to fester in silos of paper that nobody wants to go near. With Samsung recently estimating the cost of document-related activities to be as much as 15 per cent of a company’s annual revenue, the issue of manual storage and retrieval is one businesses cannot ignore.
One of the easiest ways of eradicating the problems found with manual document storage is by digitalising your archives.
Electronic document management solutions (EDMs) offer a simple, flexible and cost-effective method of fighting back against the document deluge. Utilising advanced scanning methods, EDMs create an identical digital copy of paper documents that can then be archived digitally in a way that suits your business best.
As well as eradicating the need for expensive external or internal storage space, EDMs empower business to gain easy access to the information they need, when they need it – without having to spend time and resource sifting through a physical storage facility.
Recent research from global consultancy firm AIIM revealed that two-thirds of companies who converted to paper-free processes reported a payback within 18 months – underlining the financial benefits of EDM.
But with only 14 per cent of European businesses implementing digital mailrooms as of 2014, many enterprises are still unaware of the benefits of electronic document management – giving your business the perfect chance to steal a march on its rivals.
Looking to understand more about how a poor mail process might be eating away at your bottom line? Take a look at our new infographic
7 Signs Your Business Has Seriously Flawed Mail Processes, for an overview of some of the most tell-tale signs.
Add new comment
Be Smart with Multi-Channel Communications
A Multi-channel communications strategy takes a customer view of your business’ communication. It gives customers choice over how they wish to interact with you and aims to deliver the best possible experience through print, email, online and mobile. In this the first in a four part blog series on multi-...
Connect with your customers
Smart Ways to Manage Multi-Channel Communications – A New Guide From Neopost