DCS provide automated solutions to organisations that are looking to improve the efficiency of document workflow through their processes in a digital manner. Documents in whatever format are automatically captured and the relevant data extracted to identify them and process in the correct manner. In this way process time is reduced dramatically so documents arrive in the business applications quicker for subsequent action.

Solutions can be crafted to suit many areas of business from HR through invoice and sales order processing to document and records management. In each case the solution will provide a greater opportunity to adhere to any particular compliance rules or regulations in place. Solutions invariably start with discussions around the “Digital Mail Room” but applications are not limited to that area of any business – this will be of interest to operational management who are looking to improve the efficiency of the business and by doing so increase their customer service indices.

Cost Saving

Cost Saving

The act of converting paper to digital represents a huge saving on its own, when integrated with other forms of inbound communication via the web, email, social media - business can multiply the cost saving just by combining all formats prior to workflow. By automating the “understand and decision” part of the document process, savings are made by reducing the time it takes to pre-process documents and information before downstream business applications recycle it for execution/action. Physical storage reduction of paper documents is a key saving to be realised and has the additional...
PRODUCTIVITY

PRODUCTIVITY

By capturing the relevant information from a document in an automated fashion and identifying the type improves the process time and reduces the delay in getting information to back office systems for processing. Automating the “understand and decide” component ensures information is acted upon quicker and there are fewer pieces of information passed into the wrong process – meaning more information is processed end to end in a shorter time period. Productivity gains are enhanced at all stages of the workflow by applying capture, classification and routing techniques along the whole process.
PROCESS MANAGEMENT

PROCESS MANAGEMENT

Data Capture Solutions provide end to end process improvement from capture through handling and onto processing – by normalising and controlling the activity. In addition, effective storage and retrieval of documents provides management and operations with greater control of business processes and subsequent downstream activity and queries. Full audit trails are an integral part of the solution and as such easily deal with the potential risks of non compliance and disaster recovery. Automating business processes provides the ability to track and retrieve documents more easily, aids the...
Communications

Communications

Improvements in process and the subsequent reduction in process time leads to better and more efficient customer communication which leads to more business opportunities and improved customer service. This improved communication can have both intrinsic benefits and simultaneously benefit the customer – knowing where a document or information is held in or at the end of a process helps deliver customer service value. An additional benefit is that internal communications is improved which can aid company morale.

Data Capture Solutions helped us protect our valuable investment in time and intellect. Without their archive services these assets would have been exposed to undue business risk.

Gareth Searle

Savills

Specification

Improves business performance

25% increase in productivity

30% reduction in cycle times 

50% cost savings are some of our client achievements.

Whatever your business requirements, the DS-120...